Things to consider when choosing wedding giveaways and favors in the Philippines

Use these questions to evaluate wedding Giveaways & Favors suppliers in the Philippines. Copy, tweak, and send them during inquiries or site visits.

Availability & Timeline

• Are you available on our wedding date and location?
• What is your typical lead time from confirmed order to delivery?
• What is the latest date we can finalize quantities and designs?
• Do you accept rush orders? What are the fees and cut-off times?
• How long do design proofs and revisions usually take?
• Can you align delivery with our venue’s ingress schedule?

Product Range & Sourcing

• What types of wedding giveaways do you specialize in (e.g., candles, edible treats, native crafts, plantables, practical items)?
• Do you offer locally made or artisan products (e.g., capiz, abaca, bamboo, rattan, hand-poured candles)?
• Which items are in-stock vs. made-to-order?
• Can you source a specific item we have in mind?
• Do you have seasonal items we should consider (e.g., Christmas parols, summer-safe treats)?
• For food or cosmetics (lip balm, soap, sanitizer), who is the manufacturer and where are they produced?

Customization & Design

• What customization options are available (engraving, embossing, etching, laser cut, foil, UV print, embroidery, debossing)?
• Can you personalize with our monogram, venue illustration, or custom artwork?
• Do you offer Pantone color matching for labels, ribbons, and boxes?
• What are the limits on variable data (guest names, table numbers, messages)?
• Can you provide multiple scent/flavor/color options within one order?
• Do you offer bilingual or regional language labels (English/Filipino/Cebuano/Ilocano)?
• Can you adapt designs for Catholic/Christian/Filipino cultural motifs—or minimalist/modern themes?
• Are fonts and graphics properly licensed for commercial use?
• How many rounds of revisions are included? What’s the cost for extra revisions?
• Will you send a digital proof and a physical sample before mass production?

Materials & Quality

• What materials are used (glass, tin, ceramic, wood, recycled paper, capiz, abaca)?
• Are packaging materials heat-, humidity-, and rain-resistant for Philippine weather?
• For candles: What wax type, wick material, and approximate burn time do you guarantee?
• For soaps/skincare: What ingredients are used? Any common allergens?
• For edible goods: What are the shelf life and storage requirements in tropical climate?
• Do you have fragrance load/scent throw guidelines for scented items?
• Are fragile items (mugs, glass, ceramics) tested for breakage during shipping?

Food, Cosmetics & Compliance (as applicable)

• For edible favors, do you provide ingredient lists, allergen statements, and best-before dates?
• Do you have documentation that products comply with Philippine regulations for food/cosmetics?
• For halal/vegetarian requests, can you provide certification or documentation?
• Can labels include nutrition facts or INCI where needed?
• Are soaps, balms, mists, or sanitizers accompanied by appropriate product notifications?
• Can you provide Safety Data Sheets (for candles/fragrance oils/solvents) if the venue requests them?

Eco-friendly & Social Impact

• Do you offer sustainable options (recycled/recyclable, refillable, plantable, plastic-free)?
• Can we minimize single-use plastics (e.g., swap cello for glassine or kraft)?
• Do you have carbon-smart shipping or local-artisan partnerships we can support?
• Can you collect and reuse leftover packaging after the event?

Pricing & Value

• What is your price range per item at various quantities?
• What’s included in the base price (packaging, ribbon, sticker, tag, printing)?
• Are bulk discounts or early-booking discounts available?
• What are the additional costs (custom mold, die, plate fee, color match, rush fee)?
• Can you suggest lower-cost alternatives that still fit our theme?
• Do you offer sample kits? Are sample fees deductible from the final order?

Minimums, Quantities & Extras

• What are your minimum order quantities (MOQs) per item/design/scent?
• Can we mix variants (e.g., 3 scents) within one order? Is there a per-variant minimum?
• How should we plan for extras to cover no-shows/walk-ins/spares?
• What is your policy for reorders after the event?

Packaging, Presentation & Inserts

• What standard packaging do you include (boxes, organza/kraft bags, tins, jars)?
• Do you offer premium packaging (custom boxes, sleeves, wax seals, foil stamping)?
• Can you add message cards, QR codes (for photo galleries or seating), or care instructions?
• Can you add escort cards, place cards, or table numbers integrated with the favors?
• Do you provide ribbons, twine, or native ties (abaca fiber)? Can we supply our own?
• Do you offer gift-wrapping for principal sponsors/parents/entourage?

Logistics: Delivery, Shipping & Weather-Proofing

• Where are items produced and shipped from?
• What delivery methods do you offer (own rider, courier, same-day, provincial)?
• Can you deliver directly to the venue and coordinate with our planner?
• How are fragile or melt-prone items protected against heat/rain during transport?
• What happens if roads are flooded or couriers delay due to heavy rain or typhoon signals?
• Do you ship to island destinations (e.g., Boracay, Siargao) and how do you pack for sea/air transit?
• Can you split deliveries (e.g., some to hotel for welcome bags, some to venue)?
• What are delivery time windows and cut-off hours for hotels/venues?
• Do you handle on-site setup or styling of the favor table? What are the fees?

Storage, Handling & Venue Rules

• How should items be stored upon arrival (AC, dehumidified, refrigeration)?
• Are boxes labeled by table/guest list for easy distribution?
• Can you provide a storage footprint and weight per carton for our coordinator?
• Can you meet venue requirements for packaging disposal and waste segregation?

Payment Terms & Documentation

• What payment modes do you accept (GCash, Maya, bank transfer, credit card)?
• What are the deposit and balance schedules?
• Do you issue official receipts or sales invoices?
• Are taxes and service charges included or itemized?
• What are your refund, cancellation, and reschedule policies?
• Do you have a price-lock guarantee once we sign?

Contracts, Warranties & Insurance

• Can we review a detailed contract covering specs, timelines, and remedies?
• What warranties do you offer for defects, leaks, or breakage on arrival?
• How soon must we report damages or shortages?
• Do you carry product liability or business insurance?
• What is your policy if you or a key supplier has a force-majeure disruption?

Proofing, Samples & Quality Control

• Will we receive high-resolution mockups and printed label proofs?
• Can we approve a pre-production sample from the final materials before mass run?
• Do you have a documented QC process (glue alignment, label centering, scent consistency)?
• How do you manage color variance between screens and prints?
• Can you share batch/lots for consumables in case of issues?

Day-of Coordination & Distribution

• Who is our day-of contact person and mobile number?
• Will you coordinate delivery and hand-off with our planner/caterer?
• Can you provide trays, risers, signage, or display props for the favor table?
• Do you offer individual bagging for each guest? What are the add-on costs?
• Can you pre-sort items by table, VIP, entourage, principal sponsors?
• Will you assist with late guest counts or last-minute swaps?

Special Requests & Accessibility

• Can you accommodate fragrance-free, nut-free, gluten-free, or low-sugar options?
• Do you have options suitable for children or elderly guests?
• Can you personalize messages for specific groups (ninongs/ninangs, entourage, out-of-town guests)?
• Do you offer gender-neutral or faith-neutral designs upon request?

Ideas & Strategy

• Based on our theme, venue, and season, what 3–5 favor ideas would you recommend at different price points?
• What items are most appreciated by Filipino guests and less likely to be left behind?
• Do you have suggestions that double as escort cards, seating markers, or table décor?
• Can any items be used in welcome bags or after-party kits for continuity?

After-Sales & Support

• Who do we contact for post-event concerns or reorders?
• Do you provide care/refill information for candles, diffusers, or plantables?
• Can you store our custom plates/dies for future events? For how long and at what cost?
• Will you feature our wedding (with permission) on your socials or portfolio?

For Imported or Temperature-Sensitive Items

• How do you ensure chocolates, gummies, or butter-based cookies won’t melt en route or at the venue?
• Do you offer local alternatives for items with high melt risk?
• Can you pack with ice packs/thermal liners when needed?
• What is your contingency if a shipment is delayed in transit?

For Native & Artisan Crafts

• Are pieces handmade? What variation should we expect across units?
• Do you work with specific communities or cooperatives? Can you share their story for our cards?
• Can we request custom sizes for baskets, trays, or boxes?
• Are finishes treated to prevent mold in humid storage?

For Corporate-Style Branding (Clean, Minimal)

• Can you produce sleek labels with spot gloss/foil, and edge-to-edge printing?
• Do you support QR codes to our website, registry, or photo gallery?
• Can you white-label items (no vendor branding on the product unless requested)?

Red Flags to Clarify (Ask Directly)

• What aspects commonly cause delays and how can we avoid them?
• Which parts of the process are outsourced to third parties?
• If a component goes out of stock, what are your substitution rules and approvals process?
• What’s your documented plan for typhoon-day delivery or vendor illness?

Checklist to Close the Deal

• Final quoted unit price with inclusions/exclusions
• Confirmed design files and approvals
• Production timeline with milestones and responsible contacts
• Delivery address/es, contact persons, and time windows
• Payment schedule, receipts/invoices, and tax details
• Warranty/claims window and how to report issues
• Post-event support and reorder terms